Five Can’t Miss Web Writing Tips

Writing for the web is a little different from writing for the local newspaper or writing your autobiography. Different things are important to both search engine spiders and to site visitors.

As a web writer, you have less than 10 seconds (6.4 seconds according to one study) to capture the attention of a site visitor before s/he bounces – that is, leaves without exploring the site further. So, your headlines better be attention grabbers. And remember, not all visitors will enter a site through the home page. Almost any site page can be the entry way in to a site so each page has to have an attention grabbing something – headline, picture, chart – something that keeps the visitor on site.

So, in no particular order, if you’re writing for the web, take these tips to heart.

1. Write like you talk. Even the best web writers miss this one.

You don’t say “I will go in to the kitchen to cook supper.” Too stiff. Instead, you and everyone else would say, “I’ll go cook up something for supper.” More casual.

Use contractions to make your writing more engaging and “listenable.” Getting rid of that stiff ‘writers’ tone is easy if you just say the words in your head and type what comes out, i.e. write like you talk.

2. Feed the beast, aka search engines. Your web writing not only has to maintain the interest of human eyeballs, it also has to appeal to search engine spiders. So, some of the ways to do this include:

- using keywords in headers (but no header stuffing, please. All things in moderation.)

- embed text links to other site pages to provide spiders with a clear path to all pages of

   your client’s site

- keep keyword density to no more than 5%, i.e. within every 100 words of text use five

   keywords. Work them in naturally so that humans don’t find the text awkward.

- make sure on-site and HTML keywords synch up. If it doesn’t make sense to a spider

  (dumber than dirt) you won’t be indexed, or properly indexed, within the search engine

   taxonomy (sorting system).

3. Use a lot of bullet points (see #2 above). Think about it. You don’t read big chunks of text on line. Bullet lists of everything from product specs to service features are more easily scanned than detailed, paragraphs of product descriptions.

4. Don’t use abbreviations. When describing a place, spell out the state name. Not NY but New York. Same with lbs, in, km, etc. Bots aren’t real good at figuring out abbreviations, though they are getting better.

5. Every word you write is sales text. If you’re writing a piece on using a hearing aid, you sell the concept of a hearing aid purchase. Cars, health insurance, divorce mediation – whatever the topic, you’re selling something in a subtle way.

This is also true of site text. Typically, you’ll write an About Us page, a Contact page and other “administrative” pages within a web site. Don’t waste these opportunities to sell the product, service or company. For example, which is better:

Contact Us:

XYZ Manufacturing

123 main Street

Anywhere, Vermont, 12345

((802) 555-1234

or

At XYZ Industries, we’re here to help you in any way we can. You can reach us in different ways so getting answers to your questions or placing an order is a call or click away.

At XYZ, you’re always first in line.

XYZ Manufacturing

123 main Street

Anywhere, Vermont, 12345

((802) 555-1234

http://www.xyzindustriesllc.com

customerservice@xyzindustriesllc.com

Web writers take note. It takes a good storyteller to keep a reader on site. So tell your clients’ stories. Keep it casual, cut the hyperbole and engage your reader like an old friend.

Why? Because that’s what you want your readers to become – old friends.

SAVE DOUGH. RE-PURPOSE CONTENT.

Cut Content Development Costs: Repurpose Your Prose

If you own a website, you own much more than some sell pages and a check-out. You own digital content in the form of articles, news forums, graphics, pictures, your logo – virtually every piece of your web site is digitized and programmed for display on a variety of browsers, from IE to AOL.

You paid a lot of money for those digital assets but are they paying you back? Are you seeing a nice return on your marketing development dollars? Probably not, but given time…

Digital Advertising

Tom Wheeler, managing Director at Core Capital Partners, recently forecasted that by the year 2011, digital, mobile advertising will hit $14.4 billion dollars. Currently. $1.4 billion is being spent on advertising via mobile computers, PDAs, cell phones, iPods, iPhones – and the list of gadgets just keeps on growing.

So, if your site marketing plan is limited to traditional promotional activities, i.e. PPC, paid links, hosted content and other marketing tactics that worked well last year, chances are you won’t be in business next year.

The Changing Paradigm

Paradigm is an odious word. People toss it around without a clue what it means. It’s one of those buzzwords that every SEO and CEO throws around like verbal confetti. But in the case of digital advertising, we have actually found a legitimate use for the words “changing paradigm.”

A paradigm is nothing more than an “outstandingly clear example,” what, in the day, was called an archetype. So you start researching how digital advertising is going to change things for web-based businesses and you keep running into “changing paradigm,” which doesn’t mean anything more than a changing example. Now, indeed, if we’re spending 1.4 billion on digital advertising today and the projected figure just a few years hence is $14.4, there is clearly something afoot. But it ain’t no paradigm.

The content will be the same. The messages won’t change and the human emotional buttons will still be there. In fact, the only thing that’ll change is the way this content is delivered to the listener or viewer.

Digital Content is Digital Content.

Once a document, a song, a picture or an image of the accountant’s butt is digitized on the copier at the office party, it can be used in lots of ways – ways that you can use to expand your site’s reach (except the accountant butt image. Toss it, PLEASE!) Even more importantly, you can reach that sweet, care-free-money-in-the-pocket-demographic of 15-25 year olds who have lots discretionary income and a cell or PDA.

If your future advertising is land-locked (as in you don’t plan on using digitized content for other promotional uses), you might as well be working in Mesopotamia with a mud table and a stylus. You are sooooo four millennia ago.

Once digitized, content can be quickly, easily and inexpensively adapted to other formats that are picked up by other communications devices. For example, let’s say you put together a weekly podcast for the illumination of your audience. If that podcast is only available on your website, do you have any idea how many opportunities you’re missing?

That same podcast can be formatted to XML scripting and sent via RSS feed to thousands, millions of sites. Or, it could be reformatted for pick up by cell or PDA. This way, even if your number one fan is on the bus, he can still hear your podcast through his cell – if you’re set up to do that. Even hearing aid technology has gone wireless, enabling those with hearing loss to take advantage of all these digital goings-on.

With ad revenues from traditional media dropping (thanks to the inventor of the remote control and the fine art of channel surfing, among other reasons), advertisers are scrambling to find new ways to keep the product or service in front of the buying public. You can’t see a movie without strategic product placement. The main character is eating Fruit Loops for a reason. Kellogg’s paid for that product placement.

What other avenues are growing – fast, especially for smaller online businesses? Cell phone downloads are coming on strong. You often get a 15-second ad for acne cream before your actually content appears on screen. Just cost a few pennies, but you saw it. And the more you see it the more likely you are to buy it.

Spreading Content Development Costs

Good copywriters don’t come cheap. And the ones who also understand SEM can be downright expensive. So, if you’ve paid pesos grandé for content development, you want to use that content in as many ways as you can. It’s an asset, but if it’s parked on your website and not making the digital rounds, you’ve paid more than you have to for a single piece of site text.

Use that expensive (but beautifully written) copy, your own song, your own pictures – whatever digital content you have to create a more expansive presence on the web. It won’t cost you more in development costs and, at least at this time, the costs of digital advertising outlets aren’t enough to break the bank – even if you’re fishing your marketing budget from between the car seats, i.e. it’s cost effective.

So amortize your content development costs and prepare yourself for a 10-fold increase in digital ad revenues. Do you want a piece of that pie?

Start now to stay ahead of the curve.

Later,

Webwordslinger.com

DISCOVER CLIENT EXPECTATIONS DURING THE DISCOVERY PHASE

7 Key Tips For Engaging That New Client:

The Discovery Phase

Congratulations! You landed a web seo OR OPTIMIZED copy writing gig and you’re about to discuss the project with your new client. Usually these chats take place by phone since your client could well be a few time zones away.

Now, during this initial conversation – sometimes called discovery – your objective is to ask the right questions and take careful notes. The closer you come on your first draft the faster you move on to the next assignment. (And the happier your clients!)

So, during this initial conversation, here’s what you want to make clear:

Objective. What is the objective of your writing? To sell a product or service? To inform? Persuade? Exactly what are the objectives of the client? Some will tell you they want to see a 100% jump in conversion rate within 60 days. Make sure the client has reasonable expectations.

You can write better than Hunter Thompson but you have no control over what your client does to promote his or her site so never make any guarantees or even promises. Just get the #1 objective and secondary objectives down on paper.

Demographic. Who is the client targeting? Teens? Boomers? Car owners? Republicans? In order to tailor the message properly you have to know who forms the sweet spot within the target demographic.

Then, you have to learn what these people need and what drives them. It’s a process.

Most desired action. What is the MDA? In most cases, it’s to convert a visitor to a buyer, i.e., sell something. But sometimes it’s to capture an email address, complete a form, pick up the telephone and call. Or all of the above. Your client will know precisely what the MDA is.

Then, as you’re writing, all of your sell points point directly at getting that MDA performed ASAP and as often as possible, as well.

Logistics. Exchange all pertinent contact information and ask the client how s/he would like to work. I usually develop a simple “reaction” piece, kinda like raw meat that all stakeholders can tear to shreds. “Too academic. Not academic enough. Wrong tone. Excellent tone. Too broad in scope, not broad enough blah, blah.”

This gives me a starting point. Even better, it makes the client a stakeholder because s/he’s the one who told you to do it this way and it’s tough to back off your own directions.

Milestones. The web writer’s favorite subject and the client’s least favorite. Best to get it out of the way during the discovery phase.

Create milestones and a payment schedule tied to those milestones: 30% on starting, 20% on deliver of first draft, 30% on delivery of final draft and 20% on final proofing. This way, everybody knows what the rules are.

Never commit to a job that pays “on completion.” You have no leverage and, believe me, you will be stiffed.

Finally, ask the client how s/he wants to communicate. Email or phone. Either way, provide regular progress reports and continue to feed content to the client for revisions. BTW, expect revisions. Everybody wants to put their nose on your baby.

Write it all up in a statement of work or letter of agreement and start your keyword research and copy writing.

You’ve got a deadline.

Call me.

Webwordslinger.com

NO THANKS, MAYBE NEXT TIME: MANAGING CUSTOMER OBJECTIONS

"Are you people total idiots, or what?"

Oh yeah, she'll be back.

Controlling Customer Objections On Line:

It Ain't Like Main Street

If you work in the world of commerce (you do, that's why you're reading this) you most certainly encounter customer objections - reasons the customer or client gives for NOT buying your products or services.

Now, in the 3-D, Main Street world, you hear these objections and address them as they arise. Face to face. That's what sales and marketing are all about. But, if you own a web-based business, there's no face time. So how do you address customer objections?

Anticipation. Preparation. Transparency. Trust. Your site text, the design, the look and feel - all of these should be targeted to address anticipated customer objections. The "push-back" as it's sometimes called on car lots. (Lots of face time, there.)

So, get ready for 'NO, THANKS' and a bounce rate high enough to cause a nose bleed. How do you handle the objections of site visitors? Well, if you know what you're doing, if you know your buyers' needs and expectations, it's not rocket science.

Check it out.

If you’ve built a career in sales you know all about customer objections. Objections are the reasons prospective customers give for NOT buying a product or service. It’s too expensive. It’s too complicated. I don’t really need it. These are common customer objections whether we’re talking about buying a new car or whatever it is you sell on your web site.

Even if you sell the best products or provide A-1 services, and even if you have the lowest prices on the entire web, you’ll encounter objections. Problem is, you won’t encounter them face to face in the world of e-commerce, which means you won’t have the opportunity to address objections face to face. Therefore, controlling objections must take place in the content of your website.

Additionally, in the real world, managing objections is reactive. The customer objects. The salesperson reacts with a counter to the objection. In the impersonal marketplace of the W3, managing customer objections must be proactive. Assume you will encounter objections and address them before the visitor clicks off to another site.

What Objections Will You Get?

Depending on what you’re selling, objections will differ. For example, most customers won’t be concerned with a long-term warranty on a $15 calculator. If it dies, buy a new one. On the other hand, if you’re selling $2,000 laptops, your customers are going to be looking at your warranties, guaranties, return policies – anything and everything that protects them from being ripped off.

And as a good citizen of the web community, you should have no problem posting warranties and return policies where they can be easily found and easily read! (Wouldn’t you like to get your hands on the guy who invented fine print?)

So what objections are you likely to encounter?

It costs too much money.

I saw it for a lower price.

I don’t have the money right now.

My old one is good enough.

It looks confusing.

I don’t understand how it works.

I don’t understand the guaranty.

I don’t (really) need it.

My (insert relation’s name here) would kill me.

Maybe another time.

There are plenty more. I’ve already got one; I want something with more features or fewer features (usually not the same consumer, btw); I don’t like the color, shape, size, design, feng shui or some other aspect of the product. The list is as varied as the customers who visit your web site.

And you better know what objections visitors will raise and proactively address them in your site’s content.

How Do I Address A Customer Objection?

Once you’ve determined which objections you’ll most likely encounter from site visitors you develop a strategy to address the objection before it even becomes an objection.

Example #1: It’s too complicated.

Okay, take a look at this 3-minute Flash demo that’ll show you how to assemble the (whatever it is you sell). You’re not addressing the objection with a long body of text explaining how to assemble your gizmo. You’re providing a clip that actually shows each step of assembly with text burns identifying key steps and just where Tab A is.

Example #2: It’s too expensive.

How will the product improve productivity or quality of life? Let’s say you’re selling hot tubs. You point out the benefits to the consumer. Forget product features. The “too-expensive” buyer must see personal benefit(s) in order for you to manage the objection.

“You come home from a stressful day, hop into the heated, soothing water, turn on the relaxing massage jets and feel the cares of the day melt away.” The buyer who believes “it’s” too expensive doesn’t care about the 15hp motor, the 18 water jets and the automated chlor-tab release. S/he needs to see personal benefit. Once that’s established, move on to features in you sales copy.

Example #3: I saw it for less at www.thecheapestsiteintheworld.com.

If you can’t beat the competition on price – and many times you won’t be able to compete with big box store prices – time to highlight the quality of your service, your easy return policy and the fact that there’s no re-stocking fee. (Wouldn’t you like to get your hands on the guy who invented the restocking fee?)

Some sites offer a “Beat any legitimate price” guarantee. You can, too. Even if your price is a bit higher, most visitors won’t take the time to find the lowest of the low and if they do, you’ve lost a few bucks but have a happy customer – one who’ll be back to buy the accessories.

Example #4: I don’t want to buy a (fill in the blank) on the web.

Would you buy a $4,000 diamond engagement ring online? From a site you never heard of? Not many people would. Too many risks. For all the buyer knows, you’re selling “diamacroids” as real diamonds. And if you’re half way around the world, the buyer has no recourse.

Establish trust be establishing verifiable credentials. Member of the online BBB, certified by the Diamond Sellers Association of the World, graduate of the School of Gemology, 140 years in business, etc. You’d buy a diamond online from Tiffany’s because the trust factor is built in. Not so for www.billscutratediamondbazaar.com – no matter how low Bill’s prices.

You get the idea. To successfully convert a visitor into a buyer requires that all objections be addressed in site content using a variety of media to get the job done. A Flash demo, an audio clip and picture of you, a picture of your factory, a virtual 360° tour, a step-by-step, idiot-proof assembly guide, 24-hour tech support – whatever works best to counter the objection.

All kinds of people will stop by your web site and each will come with his or her own expectations and objections. Meet those expectations and counter those objections right from the start. It’ll do wonders for your conversion ratio.

It’ll also keep your repeat buyer list growing. Why? No objections.

Call me.

Webwordslinger.com

SHAKESPEARE WOULD'VE MADE A TERRIBLE WEB WRITER

SHAKESPEARE DIDN'T GIVE A HOOT

ABOUT KEYWORD PLACEMENT:

WORST WEB WRITER EVER!

Five Can’t Miss Web Writing Tips

Writing for the web is a little different from writing for the local newspaper or writing your autobiography. Different things are important to both search engine spiders and to site visitors.

As a web writer, you have less than 10 seconds (6.4 seconds according to one study) to capture the attention of a site visitor before s/he bounces – that is, leaves without exploring the site further. So, your headlines better be attention grabbers. And remember, not all visitors will enter a site through the home page. Almost any site page can be the entry way in to a site so each page has to have an attention grabbing something – headline, picture, chart – something that keeps the visitor on site.

So, in no particular order, if you’re writing for the web, take these tips to heart.

1. Write like you talk. Even the best web writers miss this one.

You don’t say “I will go in to the kitchen to cook supper.” Too stiff. Instead, you and everyone else would say, “I’ll go cook up something for supper.” More casual.

Use contractions to make your writing more engaging and “listenable.” Getting rid of that stiff ‘writers’ tone is easy if you just say the words in your head and type what comes out, i.e. write like you talk.

2. Feed the beast, aka search engines. Your web writing not only has to maintain the interest of human eyeballs, it also has to appeal to search engine spiders. So, some of the ways to do this include:

- using keywords in headers (but no header stuffing, please. All things in moderation.)

- embed text links to other site pages to provide spiders with a clear path to all pages of

your client’s site

- keep keyword density to no more than 5%, i.e. within every 100 words of text use five

keywords. Work them in naturally so that humans don’t find the text awkward.

- make sure on-site and HTML keywords synch up. If it doesn’t make sense to a spider

(dumber than dirt) you won’t be indexed, or properly indexed, within the search engine

taxonomy (sorting system).

3. Use a lot of bullet points (see #2 above). Think about it. You don’t read big chunks of text on line. Bullet lists of everything from product specs to service features are more easily scanned than detailed, paragraphs of product descriptions.

4. Don’t use abbreviations. When describing a place, spell out the state name. Not NY but New York. Same with lbs, in, km, etc. Bots aren’t real good at figuring out abbreviations, though they are getting better.

5. Every word you write is sales text. If you’re writing a piece on using a hearing aid, you sell the concept of a hearing aid purchase. Cars, health insurance, divorce mediation – whatever the topic, you’re selling something in a subtle way.

This is also true of site text. Typically, you’ll write an About Us page, a Contact page and other “administrative” pages within a web site. Don’t waste these opportunities to sell the product, service or company. For example, which is better:

Contact Us:

XYZ Manufacturing

123 main Street

Anywhere, Vermont, 12345

((802) 555-1234

or

At XYZ Industries, we’re here to help you in any way we can. You can reach us in different ways so getting answers to your questions or placing an order is a call or click away.

At XYZ, you’re always first in line.

XYZ Manufacturing

123 main Street

Anywhere, Vermont, 12345

((802) 555-1234

http://www.xyzindustriesllc.com

customerservice@xyzindustriesllc.com

Web writers take note. It takes a good storyteller to keep a reader on site. So tell your clients’ stories. Keep it casual, cut the hyperbole and engage your reader like an old friend.

Why? Because that’s what you want your readers to become – old friends.

When you need some quality copy for your site, call me. Google likes quality writing.

Later,

Webwordslinger.com